Room Reservation - Municipal Complex
Municipal Governmental Purpose Only

Use of Eileen Dondero Foley Council Chambers and City Hall Conference Rooms

CITY COUNCIL POLICY

APPROVED OCTOBER 5, 1998

Eileen Dondero Foley Council Chambers and the City Hall Conference rooms are a non-public-forum; the fundamental purpose of these rooms is to implement the work of the City of Portsmouth government, and to the extent relevant, the governmental work of the State and the Federal Government.

City Council and City staff usage have priority - the City reserves the right to cancel use by outside groups if the City Council or staff have an unanticipated need for facilities.

Government related activities, committees or non-profit organizations which are affiliated with the City are permitted. Although these activities will typically be Portsmouth based, they may include regional or statewide groups if they have a tangible connection with municipal government.

No other use is permitted.

Custodial activities are limited to set up only; special requests for audio/visual equipment should be made well in advance of scheduled meetings. The availability of equipment is dependent on the needs of City Council and staff.

User is to reimburse the City for actual costs of janitorial services if meeting is scheduled at a time when janitors are not normally available.

User is to contact the City Hall receptionist to determine availability of room and to reserve space. In order to avoid monopolization of use, the City reserves the right to limit the number of times any group can utilize the space. The user group shall provide the receptionist with the name and telephone number of a contact person.

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