PORTSMOUTH PUBLIC LIBRARY
TRUSTEES MEETING
MINUTES

PORTSMOUTH PUBLIC LIBRARY

Wednesday, February 20, 2002

PRESENT: Phyllis Eldridge, Ed DelValle, Dana Levenson, Mike Pennington , Lee Lorusso, George Pierce, Barbara Ward, Heather Mazzaglia, Sherm Pridham, and Sue McCann. Theresa Garabedian, who has applied for the position to replace Heather Mazzaglia's expired term, attended the meeting as visitor.

NOT PRESENT: Raimond Bowles, new School Board representative

  1. Call to order at 7:00 PM
  2. Acceptance of minutes.
  3. Treasurer’s report: McCann presented the financial reports (see attached)
  4. Director’s Report:
    1. Proposed FY03 Budget (see attached) MOTION to accepted as presented: Mazzaglia, second: Levenson. Passed unanimously.
    1. Update on New Library
    • The city will issue a request for qualifications (RFQ) for design firms and, later, an RFP for several firms that will be interviewed by the New Library Building Committee.
    • Trustees want to be sure that the staff has a lot of input into the building design and functionality.
    • John Grossman of the NLBC has offered to work with the City Webmaster to produce a New Library Building Project section of the city website
    • Pridham will develop a Frequently Asked Questions (FAQ) document. This will be posted on the New Library Building Project website. Trustees and staff are asked to email any questions the public has to Pridham.
    1. Friends of the Library
    • A discussion on Friends reinvigoration ensued. Heather Mazzaglia will contact current Friends officers to ensure that the annual report to the state is filed. Additional discussion and action will follow at a later Trustee meeting.
    • The Trustees requested that Pridham get a list from the staff of what things Friends can do for the library.
    1. Fund Raising
    • Fund raising for a new library building was discussed. It is not currently known who will spearhead the fund raising and what the role of Trustees and Friends may be.
    • Establishment of a fund raising sub-committee was discussed. Interested in being committee member are: Eldridge, Levenson, Lorusso, Ward and Garabedian (when appointed).
    • Eldridge will contact Alex Hanson to setup a meeting with the fund raising sub-committee.
  1. Old Business

A. Endowment pamphlet. Mazzaglia and Pridham will meet about the DeNormandie Society pamphlet.

The meeting adjourned at 8:30 p.m.

The next meeting will be Wednesday, March 20, 2002.

Attachments:

Financial Reports

Proposed budget FY03

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